Job Description : ADMINISTRATIVE ASSISTANT, AUTISM CANTECH! PROGRAM

RESEARCH AND ACADEMIC INNOVATION

The Autism CanTech! program is expanding and we're searching for someone dedicated to making a difference to join our team as an Administrative Assistant.

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HOW YOU'LL MAKE A DIFFERENCE*

• Provides project management assistance and administrative requirements of the project team members including the Project Director and Project Managers and other project team members as required.
• Supports front line operations of the program in collaboration with the other team Admin via shared responsibilities such as staffing the ACT! Centre, responding to program inquiries, supporting program communications, ordering and maintaining Centre supplies, and collaborating with other departments in the college required for day to day operations, and managing other scheduling as required.
• Provides support to instructional staff and career coaching staff as needed to support in-class operations and the success of Work Integrated Learning opportunities.
• Support the logistics of workshop delivery, including materials creation and dissemination.
• Performs preliminary screening of all program applicants to capture accurate information (including high level cursory screening on eligibility) that will help select participants to receive programming and services; support the creation and dissemination of accompanying documentation such as acceptance letters or targeted referrals in collaboration with the ACT! Centre manager and other program staff.
• Supports room booking, scheduling of cohorts, and back end Moodle support to facilitate program operations.
• Provides administrative duties including data entry, report creation, budget tracking, filing, processing forms, minute taking, scanning, etc.

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WHAT YOU BRING*

• Post-secondary diploma; preferably in the area of office, business administration or project assistance. A combination of education and related customer services experience (preferably in a post-secondary environment), may be considered.
• Experience developing and supporting programming for marginalized populations; experience with Autistic and/or Indigenous youth preferred.
• 2-3 years of related experience, preferably in a post-secondary environment.
• Strong background in supporting disadvantaged youth.

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WHAT MAKES YOU A DIFFERENCE MAKER*

• Exceptional interpersonal skills, including the ability to contribute to a positive team culture, working collaboratively with others and paying attention to how the team supports its members.
• Ability to show empathy and sensitivity to and understanding of other perspectives.
• Superior oral communication skills demonstrating the ability to articulate key messages effectively and employ active listening techniques.
• Excellent written communication skills.
• Ability to choose and utilize appropriate technology to enhance communications.
• Ability to plan and effectively manage a high volume of work with a high degree of accuracy and attention to detail.
• Ability to remain calm and composed during extremely busy times, exercise judgement (within established guidelines), deal with frequent interruptions, and to effectively diffuse difficult situations.
• Ability to respect and relate to people from varied backgrounds, ethnicities, cultures, and abilities.
• Considerable knowledge of policies and procedures within a post-secondary environment.
• Knowledge of FOIP legislation.
• Strong knowledge of Microsoft Office suite of products (Word, Excel, Outlook); comfortable and adaptable to other computer applications
• Experience using PeopleSoft systems and reporting tools.
• Experience working with Autistic and Indigenous youth.

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SALARY: *$21.73 to $27.23 reflective upon what you bring. AKA your education and experience. This opportunity also includes 11.2% in lieu of vacation and benefits. This is a term position ending December 31, 2022 with the possibility of extension; hours will fluctuate as program needs and funding requires with an anticipated reduction in hours planned to commence April 2022. This position does not participate in our extended health benefits or pension program.

In our ongoing commitment to keep all NorQuest employees safe, our campus and work environments have a full COVID-19 vaccination mandate in place. Ensuring that all NorQuest employees are fully vaccinated is an approach to health and safety that is best suited for the learning, working, and living environments of our college.

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COMPETITION NUMBER: *2021-3203

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CLOSING DATE: *October 17, 2021

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APPLY TO BECOME A NORQUESTER: * If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

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PSST: * Only candidates shortlisted for an interview will be contacted and we'll make sure to do this within 28 days of the closing date.

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Difference Makers._* If we were to describe what NorQuest College is, we'd say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?

• We empower NorQuesters. When it comes to working, it's up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs-lead from where you are, be dependable, find ways forward-to name a few, but how you do that is your choice!
• We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
• We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that's a snapshot of how we are Difference Makers. But there's so much more to us and we invite you to explore further!

Job Type: Casual

Work Location: Multiple Locations