Company Description
Our mission : Spread ideas, foster community and create impact
TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge ? without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.
Job Description
TED is looking for a contract Event Operations Coordinator to join the Event Operations team. This is an opportunity to support the execution of world-class conference events. You will have working knowledge and experience of the events industry, a flair for project management and strategic thinking, a curiosity for innovation and a passion for excellence.
This is a part time, remote role at $28-$32/hr.
Qualifications
QUALIFICATIONS/ SKILLS
- A degree or diploma in event management, hospitality, project management, or a related field, or equivalent experience. Minimum of 5 years of direct event experience preferred.
- Proven experience in contract negotiation and vendor management.
- Demonstrated ability to use networks and experience in supplier relations to efficiently deliver, execute, and fulfill supplier and vendor contracts.
- Excellent interpersonal skills, including effective verbal and written communication.
- Strong analytical, strategic planning, and creative problem-solving skills, with a focus on solutions.
- Ability to manage tight deadlines and juggle multiple projects simultaneously.
- Superior organizational skills with a motivated and enthusiastic approach to work.
- Proficiency in Microsoft Office, Google Docs, and Airtable is required.
RESPONSIBILITIES
- Assist the Event Operations team with various tasks, including but not limited to:
- Database updates and maintenance.
- Conducting vendor and venue research.
- Managing quote requests.
- Creating and maintaining vendor orders and contracts.
- Managing invoice submissions and reconciliations.
- Provide regular updates and report on project progress during weekly production meetings.
- Collaborate with both internal and external stakeholders to coordinate operational requirements.
- Ensure that projects are executed efficiently and delivered on schedule.
- Comply with all branding and identity guidelines to maintain consistency across events.
Additional Information
All your information will be kept confidential according to EEO guidelines.