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Basic Purpose:

Working under the supervision of the Senior Executive Assistant, the Administrative Assistant will support and assist the Canad Inns team with duties assigned by the Senior Executive Assistant.

Key Accountabilities/Responsibilities:

  • Monitor switchboard - direct, screen and filter calls and messages accordingly;
  • Schedule and coordinate boardroom meetings, confirm meetings and/or appointments to ensure Boardroom is available or alternative is located;
  • Arrange for and monitor courier services;
  • Administer Canadvantage Rewards Program;
  • Assist Communications Department with various updates: website, client communication, database collection;
  • Canad Inns internal supply orders: fulfillment, restocking, accounting;
  • Liaise with internal departments, vendors and corporate contacts;
  • Assist with research and compilation data as needed;
  • Perform general clerical duties including but not limited to: photocopying, filing, faxing and mailing;
  • Create and modify documents using MS Office as assigned, ensuring all documents are accurately reviewed;
  • Assist Administration Team with tasks and other requests as needed;
  • Maintain Office Equipment & Stationary Supplies (ordering toner, ink and other supplies, and contact person for machine repairs).


  • Minimum three years of experience providing administrative support;
  • High School Diploma, Post-Secondary considered an asset;
  • Advanced experience in the use of MS Office applications with an emphasis on Word and Excel required;
  • Ability to sit for extended periods of time;
  • Ability to lift up to 30 pounds.


  • Ability to communicate professionally and effectively, both orally and in writing;
  • Maintains professionalism and confidentiality at all times;
  • Excellent judgement and strong problem-solving abilities are essential;
  • Must be a self-starter, highly organized, detail oriented, and able to multi-task, with the demonstrated ability to prioritize a significant workload in a fast-paced environment;
  • Ability to work independently, and as part of a team.

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