Job Title

Sr. Administrative Assistant (Baltimore) 2

Job Description Summary

Responsible for providing marketing and administrative support to management or fee-earner(s) as needed in an efficient and effective manner. Senior Administrator will work with the Director of Operations and fee-earners within the market to provide support and assist in strategic initiatives.

Job Description

Administration and Office Support

Provides administrative support critical to the overall success of our brokerage team

Organize, assist, and lead internal meetings and events as required

Ensure company policies are followed

Book travel

Expense reports

Marketing Support to Dedicated Brokers

Provide marketing support and assistance in coordination of all aspects of the internal and external corporate marketing/branding of Cushman & Wakefield

Prepare general correspondence, memos, proposals, agreements, charts, tables, and graphs

Proofread for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy

Create/edit the content of marketing materials, flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc. (using corporate standard templates)

Apply corporate image to all material and maintain consistency in appearance

Create and execute ideas for brokers and client promotional items

Assist with the design, animation, and production of client presentations by utilizing multiple forms of graphics

Assist with proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics

Coordinate event and project planning; may specialize in events, PR, etc.

May be asked to provide some content development

Track Opportunities, Listings, and Deal-Related Expenses

Maintain and update CRM system per guidelines with new opportunities by working with fee-earners

Check for any conflicts/duplicates in opportunity ownership and escalate to Director of Market Operations, as needed

Maintain tracking of expenses related to deals, using Commissions Accounting and CRM Systems

Track expense budgets for all deals and escalate to Director of Market Operations, as needed

Coordinate Events and Conferences

Coordinate catering, conference room space, invitations, and other event planning activities as needed

Administration and Office Support

Assist in planning and coordination of basic travel arrangements

Organize and assist internal meetings and events as required

Ensure company policies are followed

Enter Expense Reports

Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Client Coordinators

Attribute expenses to specific deals or other codes and track against deal budget

Enter expense reports into Workday

File Management

Maintain files, such as documents provided by operations staff or reference material (i.e., billing packages, which include lease, commission agreement and other pertinent client related files), vendor contacts, licensing info, COI, etc.

Manage Phones

Answer and screen all incoming calls and relay messages

Communicate with operations staff fee-earners and Managing Principals

Handle the calls with discretion per the request of the operations staff, fee-earners and Managing Principal

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local

Employer Information

York, ON, Canada
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