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POSITION SUMMARY

The incumbent provides support to the Administrative team in various projects and activities including marketing, fundraising and event coordination. This a Canada Summer Job position, the contract is for 16 weeks

ROLES AND RESPONSIBILITIES

  • Assist Executive Director and other members of management in various office tasks such as answering calls, drafting documents, reviewing spelling/grammar errors, filing, data entry, taking meeting notes/minutes, and coordinating meetings/events.
  • Assist in maintaining agency's website, social media pages, physical signs, and printed materials while ensuring they are accurate, up to date and follow authorized branding guidelines.
  • Assist in maintaining and updating information about the agency in all external websites and databases.
  • Assist in the drafting and preparation of various documents such as policies, memos, press releases, ads, speeches, blogs, scripts, and any other materials as needed.
  • Assist in maintaining accurate records (files and/or database) and prepare various administrative reports.
  • Assist in the coordination of special events/projects (AGM, fundraisers, networking events, promotional showcases, meetings, etc.).
  • Assist in the research and identification of funding sources and provide relevant project information (strategies, proposed budgets, market research, etc.).
  • Assist in marketing and promoting the agency through in-person or virtual participation in job fairs, community board involvement and professional and/or business associations.
  • Other duties as requested by management.

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

  • Between the ages of 15 to 30 years
  • Postsecondary education or experience relating to business administration, marketing, or sales.
  • Excellent interpersonal skills/ a team player that can accept responsibility and cooperate with others to accomplish organizational goals.
  • Advanced computer skills and effective research skills utilizing internet resources.
  • Ability to problem solve and effectively work under pressure.
  • Excellent communication skills, written and oral; attention to detail with ability to produce grammatically accurate emails, letters, and formal communications.
  • Able to exercise discretion with personal and confidential information.
  • Valid Ontario drivers' licence and access to an insured vehicle is required for travel outside the office.
  • Current and clear criminal record check, including vulnerable sector screening.

ADDITIONAL NOTES

  • Travel outside the office will be necessary.
  • May require non-standard working hours.
  • Must have the ability to work from home as needed.

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