The District Municipality of Muskoka is currently recruiting for a
Administrative Assistant
The District
Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion.
The Opportunity
The Administrative Assistant is responsible for facilitating the operation of the Department through effective
administration of communication, meetings, records management, work processes, financial and other
information as required.
What you will do: What you will need:
? Provide administrative support and coordination,
including confidential correspondence and
scheduling, for the Commissioner and other
departmental managers as required.
- Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including
meetings of the Standing Committees pertaining to
the department and special purpose committees.
- Set up meeting rooms for Standing Committee and other meetings.
- Develop and maintain the departmental files and record keeping systems including electronic files,
scanning, records retention, financial and personnel
files.
- Graduation from a two-year community college program related to the position
requirements, or equivalent.
- Three to four years of progressively responsible related experience.
- Demonstrated technological proficiency and highly developed organizational,
communication and inter-personal skills with
the ability to cope with competing demands
and multiple tasks.
For a full outline of the responsibilities
page.
What we are offering
This is a Temporary Full-time (up to 12 months) opportunity at the District. The annualized compensation
range for this role is $58,293 to $68,632 (2023 rate). The District is also proud to offer the following to our
temporary employees:
If you have the necessary skills, experience and qualifications, and can support our vision and
values (RISE: Respect, Innovation, Service and Equity)
This posting closes on Wednesday, April 10, 2024 @ 12:00 p.m.
Visit our careers page for other opportunities.
The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals.
Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in
all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.
JOB DESCRIPTION
Administrative Assistant
Department : Community & Planning Services Reports to:
Commissioner, Community
& Planning Services
Effective
Date: November 2018 Supersedes: December 2013
Classification: Non-Union, Staff Class NU4
Job
Evaluation
Date:
June 2006
SUMMARY:
Facilitates the operation of the Department through effective administration of communication, meetings, records
management, work processes, financial and other information as required.
MAJOR RESPONSIBILITIES (not limited to) :
- Provide administrative support and coordination, including confidential correspondence and scheduling, for the Commissioner and other departmental managers as required.
- Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings of the Standing Committees pertaining to the department and special purpose committees.
- Set up meeting rooms for Standing Committee and other meetings.
- Develop and maintain the departmental files and record keeping systems including electronic files, scanning,
records retention, financial and personnel files.
- Receive, assist and communicate regularly with the public via phone, email and in person.
- Communicate and act as a liaison with other District departments, members of Council, members of other
Committees, provincial and federal ministries, and other agencies and related organizations.
- Implement and communicate District policies and procedures including special projects and events.
- Create or maintain data bases and coordinate and maintain assigned work projects such as publishing major
documents or special reports.
- Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and
directives as established by the District.
- Assists in the coordination of corporate administration projects and initiatives.
- Assist in the maintenance of the District's internal and external websites.
- Related duties as assigned.
EDUCATION, EXPERIENCE & QUALIFICATIONS :
- Graduation from a two-year community college program related to the position requirements, or equivalent.
- Three to four years of progressively responsible related experience.
- Demonstrated ability to independently problem-solve.
- Demonstrated technological proficiency and highly developed organizational, communication and inter-
personal skills with the ability to cope with competing demands and multiple tasks.
- Valid Ontario driver's license.