The Dean's Office
- Veterinary Medicine
in the Faculty of Veterinary Medicine is currently seeking a Full-time Regular Specialist, Communications, Events and Community Outreach.
This position reports to the manager of communications and marketing, and typically works with team members and faculty and department stakeholders in generating communication materials (primarily internal, with some external), in a variety of mediums, and in leading the planning and execution of a variety of events and community outreach initiatives for the faculty.
UCVM has a strong focus on community engagement, and is experiencing tremendous growth and momentum, including expansion of the DVM program, acquisition of W.A. Ranches, expansion of the Diagnostic Services Unit, and leadership of the One Health Cross-Cutting Theme. With these initiatives and others underway, the specialist will play an important role in supporting communications, events and community outreach to meet the growing needs of the faculty.
The job is demanding and success in this role requires the ability to plan and implement a full range of tactics, from digital communications and social media to writing for internal and external audiences and publications. The specialist will require expertise in event and project management, as well as the ability to interact, build relationships, and drive positive outcomes working in collaboration with internal and external stakeholders.
The incumbent will manage the content on the faculty website including writing and editing web materials, coordinating with other in the faculty and posting items to the website. This position will assist in creating the faculty newsletter, developing internal and external communications plans, coordinating/monitoring social media posts, and providing support for development and alumni relations initiatives, as well as providing leadership and hands-on support for UCVM's diverse and evolving portfolio of events.
Summary of Key Responsibilities (job functions include but are not limited to):
Event Management and Community Outreach
- Effectively plan and execute a variety of internally- and externally-facing events in collaboration with faculty and staff
- Work with the manager and other UCVM leaders on an overarching strategy for events and community outreach initiatives for the faculty
- Develop relationships and liaise with key institutional stakeholders regarding the planning and execution of events and conferences, including the central conference and event management team, supply chain management, and various campus venues. Work with external vendors as necessary
- Make effective use of technology for event planning and execution
- In consultation with the manager and other UCVM leaders, creates policies, procedures and guidelines related to event planning and execution
- Develop and monitor event budgets and forecasts to ensure events are delivered within budget parameters
- Provide logistical and strategic advice for events for events being organized by others in UCVM
- Lead a small team to plan and execute UCVM's annual awards night
- Play a key role in the planning and execution of UCVM's annual summer camps
- Develop community outreach opportunities in collaboration with faculty and staff
- Special projects as assigned
- Work with the manager and other UCVM leaders to develop and implement an overarching strategy and plans for internal communications and engagement
- Work effectively with many different communication tools and content, targeting many different audiences. This includes assisting with the creation of the faculty newsletter, internal communications, implementing the social media strategy, and ensuring the faculty website is up-to-date
- Develop high-quality, accurate communication materials with timely, relevant, accurate, and creative content. This includes creating content for websites, brochures, and other publications and supporting development and alumni relations initiatives
- Play a key role in the maintenance and evolution of UCVM's intranet, including development of content and initiatives related to employee recognition and building a culture of engagement and collaboration across the faculty
- Identify, research, and write stories for external and internal audiences
- Communicate clearly and effectively, both orally and in written formats, appropriate to the channel of communication
- Proactively develop and maintain good relationships with team members, students, faculty, staff and others
- Regularly liaise with departments and offices to understand needs and priorities for internal communications
- Help develop and implement long- and short-term internal and external communications plans
- Work with colleagues in the faculty to ensure content reflects faculty and university's key messages and brand
QUALIFICATIONS / REQUIREMENTS:
- A related university degree and a minimum of three years of experience in the communications or public relations fields
- Excellent writing, editing, and proofreading skills with knowledge of Canadian Press guidelines
- Demonstrated experience in internal/external communications planning and execution is essential
- Experience in end to end planning and delivery of successful events and conferences is essential
- Experience in internal communications, engagement, recognition and culture building, including the use of intranet and other internal communications tools is an asset
- High attention to detail
- Proficient in Word, Excel, PowerPoint, and some understanding of Photoshop
- Highly developed communication skills both verbal and written
- Demonstrated ability to build relationships and collaborate with internal and external stakeholders to deliver positive outcomes
- Demonstrated ability to remain at the forefront of current digital publishing technologies and awareness of the latest trends and tools in the digital realm is an important asset
- Ability to work to deadlines in a fast-paced environment
- Effective multi-tasking skills to prioritize multiple projects
- Results oriented. Takes initiative to identify areas for improvement and potential solutions
- Experience working effectively in a complex organization
- Respect for confidentiality
Application Deadline: May 29, 2020
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase II.
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Veterinary Medicine visit Careers in the Faculty of Veterinary Medicine.
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The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.