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The Communications department~ We are SAIT's storytellers. Inspired and driven by the success of students and employees, we tell SAIT's story using a number of internal and external channels. Our goal? To enhance and protect our institution's 100+ year reputation as a leader in applied education. If you're eager to share SAIT's narrative and news through your writing, using our web sites and social media, or through special events such as convocation, we want to meet you.

The Opportunity

As, the Administrative Assistant to the Communications team, you will be responsible for providing administrative support to the Director, department managers, and staff. The work ranges from routine functions to specialized projects. You are an effortless computer and technology user and demonstrate excellent time management and organizational skills. The successful candidate will also have;

  • The drive for excellence and you inspire it in others
  • A collaborative spirit and an ability to motivate people
  • Hundred percent follow through - you deliver on your commitments
  • Service-focused approach to problem solving in all that you do

Our team is currently participating in SAIT's hybrid work pilot and combining working from home with working on our campus.

The Role

  • Respond to and direct requests, in-person, via telephone, virtual connection, and email
  • Collaborate with cross campus administrative staff to build a network of resources
  • Participate in team and division activities to learn, share and grow
  • Organize and schedule meetings, including booking rooms, minutes and catering
  • Manage the input of communications plan into department's project management tool
  • Manage calendars - prioritizing appointments and proactively resolving conflicts
  • Make travel arrangements as required in accordance with policies and procedures
  • Support the tracking and reporting of results and metrics
  • Assisting with the day-to-day efficient operation of the department
  • Maintain and organize workspaces
  • Manage coordination of accounts payable with SAIT's finance department
  • Complete and submit expense claims in accordance to processes and procedures
  • Acting as our Health & Safety representative, ensure a safe and healthy work environment by complying with health and safety policies and practices
  • Help with institutional events - from décor and guest lists to photography
  • Perform other duties as assigned
  • Qualifications & Experience
  • Minimum three years (3) work experience in an administrative or related position
  • Expert proficiency in the use of Microsoft programs including~ Outlook, Excel, Word and Powerpoint
  • Experience with calendar and email maintenance
  • Experience in supporting or working in communications, media/public relations or marketing
  • Banner ERP experience an asset

Working Conditions and Equipment~

  • This position will work in an open environment and may have many interruptions throughout the day
  • Primary equipment will be desktop or laptop PC, telephone, and copier
  • Job classification~ ADMINISTRATIVE ASSISTANT I - A5903

Salary range~ $55,000 - $60,000

Hours Per Week~ 40

Posting closing date~ Open until position is filled

About SAIT

Building on our 100+ year history, we're looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We're dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we're looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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