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Are you a resourceful, self-motivated administrative coordinator with the power to initiate plans, act on your decisions, and independently follow through to completion? We're looking for an Administrative Coordinator to assist and support our Director of Prevention Field Services at WorkSafeBC in our Richmond head office.

In this role, you'll use a high level of discretion and tact in handling confidential and sensitive management information related to WorkSafeBC's operations and regulations. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, this role is for you!

This is a hybrid position where you will work primarily at home and be on-site in the Richmond office at a minimum of once per month or based on operational need.

We'll be reviewing applications daily - don't wait, apply today!

As An Administrative Coordinator You Will

  • Record, organize and prepare complex and confidential reports
  • Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
  • Manage appointments, meetings, conferences and team events, booking meeting rooms, PowerPoint presentations, speaking notes, agendas, food and beverages preparations are made beforehand
  • Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
  • Receive, screen and refer incoming calls from internal and external sources. Answer routine inquiries with respect to departmental activities.
  • Provide administrative support to all members of the Prevention Field Services management team
  • Build and maintain cooperative working relationships with a variety of individuals
We're looking for someone who can:

  • Display a high degree of integrity and professionalism when handling confidential files and information
  • Organize and coordinate agendas for meetings and events
  • Synthesize information to summarize main points
  • Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
  • Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
  • Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
  • Use discretion, handle confidential and sensitive information, and resolve conflicts
  • Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
Your experience and educational background:

  • Completion of grade 12 and some post-secondary education in Business Administration is preferred
  • A minimum of three years of related work experience in an administrative role supporting senior management and/or Director level operations
  • Strong working knowledge of Microsoft Office products including Word, Excel, PowerPoint, and Teams
  • Other equivalencies may be considered
Application requirements:

In addition to your resume, please be prepared to provide two written samples of documents you have self-authored. Examples of documents to submit include a letter, memo, email, report, and PowerPoint presentation slides with speaking notes. Please ensure there is only one type of each sample to offer a variety.

Please send any additional application materials via email to Talent Team by 4:30 p.m. on the closing date of the competition.

If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) at the time you submit your application.

Who are we?

At WorkSafeBC, we're dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We're honoured to serve the 2.4 million workers and 245,000 registered employers in our province.

WorkSafeBC requires all employees to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated.

We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.

What's it like to work at WorkSafeBC?

It's challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.

Our Benefits

Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, your total compensation package includes vacation, optional leave arrangements, health care and dental benefits, and contributions toward your retirement pension. As a member of our team, you'll have access to services and benefits that can help you get the most out of work - and life.

Learn More About What We Offer .

WorkSafeBC is an inclusive and accessible employer committed to employment equity objectives and invites applications from all qualified individuals. Only those under consideration will be contacted. If you're unsuccessful, please accept our appreciation for your interest.

We've adopted a hybrid model offering opportunities to work remotely within BC and onsite based on the operational needs of the position.

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