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Avenir IT is looking for an Administrative and Marketing Assistant to join our rapidly growing team!

Do you consider yourself a Client Services Specialist? A wiz at Microsoft O365? A creative genius? An energetic and self-directed Task Master? Then we want YOU to join our team!

Reporting to the COO and the CEO, you will be part of the Marketing department while also helping out a bit at the front desk. We are BUSY and need an intelligent, creative, enthusiastic, high-spirited go getter to help us achieve our goals!

Duties Include

  • Front Desk Reception - You'll be the first and last impression to our business. Screening and directing calls, sending and receiving packages.
  • Data entry and CRM maintenance - You'll keep all records from sales leads and long term customers, detailed and filed meticulously in our online database.
  • Admin - Assist in composing sales letters and communications. Schedule meetings for executives. Ordering of office supplies.
  • Social Media - Create engaging content for social media, establishing brand as a thought leader in IT. Monitoring trends and responding to inquiries and comments.
  • Campaigns - Researching of new leads. Assisting in the design, and execution of ad campaigns within the yearly marketing plan.
  • Internal marketing - Assisting in sales process by creating marketing materials for new leads, preparing client gift bags and loyalty business gifts.
  • Creative Communications - Help create Newsletters, print ads, e-magazines, promotional flyers and postcards as well as designing promotional items, organizing and maintaining stock of promo room.
  • Monitor our sales chatbot and engage with online website visitors to create new leads. Engage first time callers and set an appointment for sales.
  • Promotional duties - Discover relevant event opportunities, plan and execute promotional events, acting as the brand ambassador to promote business.


  • 2+ years experience in a customer service role.
  • Bachelor's degree in marketing, creative-communications or related fields.
  • Administration or sales and marketing assistant experience, an asset.
  • Exceptional customer service skills - friendly, down-to-earth and always looking to go above and beyond.
  • Professional demeanour and appearance.
  • A high level of attention to detail.
  • Ability to work effectively within a team and independently.
  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, professional composition, designing forms, and other office procedures and terminology.
  • Language - Knowledge of the structure and content of the language used in the workplace, including the meaning and spelling of words, rules of composition, and professional formal grammar.
  • Tech Savvy - Experienced with Microsoft O365 apps, Teams, Outlook, Calendar, CRM software and VoIP systems. Knowledge of computer hardware and cybersecurity principles.
  • French language considered an asset.
  • Desire to learn and grow your career in Marketing while having a blast doing it!

If you are ready to launch your career with a well established, award-winning, IT company, apply with us today!

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