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Our client is looking for an Executive Assistant to work in their South Calgary office.

Responsibilities:

  • Data Entry and Administrative support for Sales, Marketing and Events teams
  • Manage calendars, confirm meetings details and take accurate meeting minutes
  • Arrange appointments and travel needs for multiple executives
  • Manage and maintain large database
  • Project management
  • Maintain files on ?the cloud?
  • Answer phones, light reception and office duties
  • Willing to take on any and all tasks

Required Experience:

  • An Administrative or Executive Assistant Certificate
  • Data Entry experience (5-10 years) in a sales and/or high traffic environment
  • Database experience (5-10 years) especially with a CRM like Salesforce
  • Experience with WordPress or Hubspot (2-3 years)
  • Customer service experience in an office environment
  • Knowledge of and/or experience in the speaking, event planning or meetings industry will be an asset

Required Skillset:

  • Very high tech - very high touch - both are a must
  • An over-communicator who keeps all parties informed of progress at all times
  • Excels at prioritizing tasks from multiple executives
  • Capable of anticipating executive's and customer's needs
  • Proven ability to work with accuracy and efficiency in a high energy environment
  • Strong relationship builder
  • Professional grammar and writing skills are essential as we work with and for authors
  • Demonstrated time-management skills and meeting tight timelines
  • Capable of prioritizing and completing multiple tasks with multiple interruptions
  • Able to work with minimal supervision while being part of a strong team

Essential Technology:

  • Experience with a CRM software such as Salesforce, ACT or Goldmine
  • Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating
  • Social media, particularly Twitter, Facebook, LinkedIn and YouTube
  • You are experienced with Dropbox and the Cloud
  • Internet research
  • You are proficient in a Mac environment
  • You are an advanced user of Google Mail & Calendars
  • Typing speed of at least 70 wpm

Please send your updated cv  if you are interested in this exciting opportunity.

Klopp Richards & Associates would like to thank all applicants in advance for their interest in this opportunity.

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