What we're looking for

The HR and Administrative Assistant is responsible for supporting the Director ofFinance & Operations in various human resources and corporate services functions.

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What you'll do

Human Resources

  • Facilitates the recruitment process by managing the LinkedIn account, reviewing and forwarding resumes to the appropriate Department Head, and communicating with successful applicants to set up interviews.
  • Manages on-boarding process for all new employees, interns and contract employees.
  • Administers staff benefit plans for new employees, and updates as required.
  • Maintains staff vacation records, and updates vacation and resourcing calendars as required.
  • Assists with HR-related projects and initiatives as required.
  • Assists Director of Finance & Operations in planning team social events including but not limited to summer party, holiday party, etc.
  • Manages company semi-monthly payroll.

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Office Administration

  • Provides professional reception services including routing all incoming/outgoing office traffic involving staff, clients, suppliers, building management personnel, and other visitors in an enthusiastic and professional manner.
  • Initiates timely and effective communications across all offices in-person and via email or phone, particularly regarding coordinating meetings and other events.
  • Opens and closes the office, ensuring that office security is maintained at all times.
  • Manages office maintenance issues, and ensures the office is tidy.
  • Orders supplies as required.
  • Manages and coordinates the catering / special meeting requests for client meetings.
  • Acts as the first point of contact for IT issues with Technical team and coordinates IT requests with external IT consultant.
  • Manages all travel bookings, including prepaid flight passes, based on defined procedures.
  • Manages the corporate gift and Christmas card mailing. Researches and recommends corporate gift options based on budget provided. Prepares, orders, packages and manages the delivery of the corporate gifts.
  • Manages the petty cash float and prepares petty cash reports for the Vancouver office.
  • Completes the bank deposit on a weekly basis.
  • Manages docket module, setting up and updating dockets as required.
  • Prepares weekly and monthly reports.
  • Ensures staff timesheets are submitted and approved on time.
  • Supports the Director of Finance & Operations with other duties as required.

What you'll need to bring

  • Post-secondary education, preferably in a relevant field such as human resources management or business administration.
  • 2 years of relevant work experience in human resources management or office administration preferred.
  • Experience in social event planning and social media management.
  • Experience handling clients and resolving conflicts.
  • Highly organized with the ability to handle multiple projects/deadlines and multi-task in a fast-paced environment.
  • Intermediate computer and digital literacy skills (Microsoft Windows, Apple OSX, Microsoft Office, Social Media).
  • Proactively initiates, develops, and maintains effective and cooperative relationships with a wide array of personalities and team members.
  • Gives and receives feedback in a constructive manner.
  • Advanced organizational skills.
  • Advanced interpersonal skills.
  • Advanced verbal/written skills.

Why Noise?

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Nice to have

Able to open office on time at 8:30AM Monday - Friday.

Able to work off hours in the event of an emergency.

Able to run office-related errands as needed.

Job Type: Full-time


Employer Information

Vancouver, BC, Canada
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