Position Details

Position Information

Position Title

HR Coordinator, Academic Staff Relations


Human Resources



Posting Number


Employee Group


Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)



$25.78 - $32.70 per hour ($46,925 - $59,514 per annum, 35 hours per week)



Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Dalhousie Human Resources Department is committed to a vision where employees are engaged, supported, and inspired to achieve excellence. Reporting to the Director of Academic Staff Relations, the HR Coordinator will coordinate the activities of the Academic Staff Relations unit.

Key Responsibilities

  • Address academic recruitment inquiries from the university community on a broad set of matters, including, but not limited to, job opportunities, job descriptions and the recruitment process, with particular responsibility for CUPE postings.
  • Provide broad level user support on the PeopleAdmin recruitment system. This includes technical support for applicants and hiring teams, moving applicants through the workflow, and user account maintenance within the context of applicable collective agreements and handbooks.
  • Provide information and assistance to faculty and department administrators with various academic appointment processes.
  • Prepare a variety of materials related to Academic Appointments, including but not limited to email correspondence, academic appointment documentation and letters, salary worksheets, and tracking spreadsheets.
  • Perform the role of administrative assistant to the Director, Academic Staff Relations, including monitoring grievance activity, as well as requests form the unions along with investigating information relevant to the grievance file.
  • Monitor via Isarta email account, providing information and assistance to applicants,
employees and leaders on various processes.


The successful applicant may work in-person on campus, primarily remotely, or perform a hybrid of the two as agreed by all parties based on operational requirements.

Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.


Office/Business Administration program (Undergraduate degree preferred), plus approximately 3 - 5 years' related experience, in a human resources environment (or equivalent combination of training and experience) is required. Exceptional communication skills, especially with a broad and diverse group of contacts are required. High level attention to detail, accuracy and analytical skills are crucial as there are multiple data entry points on different HR systems that impact other HR processes. A strong sense of initiative and organizational skills is also required. Strong Microsoft Office skills, as well as online applications is essential. Must be able to work independently and collaborate as part of a team and have the ability to balance and manage multiple priorities.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.

Posting Detail Information

Number of Vacancies


Open Date


Close Date


Open Until Filled


Special Instructions to Applicant

Employer Information

Halifax, NS, Canada
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