This job offer is closed.

Date Posted: 07/28/2022

Req ID: 26230

Faculty/Division: Faculty of Information

Department: Faculty of Information

Campus: St. George (Downtown Toronto)

Position Number: 00052475


About us:

The Faculty, which will celebrate its centenary in 2028, has built on its heritage strengths in libraries, archives and museums to incorporate scientific and technological expertise from engineering, computer science, and other disciplines. At the same time, it has committed itself to applying social, political, and cultural perspectives from media arts, humanities, and social science to the study of information, technology, people and the relationships among them.

The Faculty currently offers two Master's degree programs, namely, a Master of Museum Studies (MMSt), and a Master of Information (MI), as well as a Combined MI/MMSt Degree Program (CDP) and a Graduate Diploma of Advanced Study in Information Studies (DAIS). The Faculty also offers a PhD program and in 2019 it introduced a Bachelor of Information (BI) program.

MI Students can specialize in one or two concentrations including Archives and Records Management, Library and Information Sciences, Information Systems and Design, User Experience Design and Human-Centred Data Science.

A top tier school, the Faculty of Information is consistently ranked in the top five Library and Information Management graduate programs by the QS world university rankings. The QS rankings include both Master's and PhD level programs.

More background about the Faculty canbe found on its website (

Your opportunity:

An integral part of the Faculty of Information's Advancement team, the Advancement and Events Coordinator (AEC) is primarily responsible for data processing, gift administration and stewardship. The incumbent will support colleagues in generating lists and reports for the benefit of alumni relations programs and donor prospecting and stewardship. In coordination with Division of UniversityAdvancement colleagues, the incumbent will execute the annual donor reporting program and respond to general donor and alumni inquiries, prepare invoices and pledge reminder correspondence and act as a first point of contact for the team.

The Advancement and Events Coordinator also provides Faculty-wide support for events, developing and organizing the logistics of numerous events within tight and conflicting deadlines. The incumbent serves as a main contact for Faculty of Information faculty, staff and external event conveners ensuring successful delivery of events (e.g., workshops, conferences, roundtables, business luncheons, dinners), whether in-person, virtual or hybrid format, with the highest level of quality.

Your responsibilities will include:

Fostering positive relationships with prospective and existing donors and alumni

  • Assessing needs and contributing to the development and implementation of plans for prospect identification, cultivation, solicitation and recognition
  • Collating background information packages for prospect stewardship activities
  • Verifying donor contact records are coded correctly
  • Analyzing client needs and making recommendations on event logistics and options
  • Conceptualizing special events and/or functions and overseeing the implementation of event plans
  • Resolving issues that may occur during events and escalating problems as required
  • Conducting post-event evaluation, analysis and recommendations for changes

Essential Qualifications:

Bachelor's degree or acceptable combination of equivalent education and experience

  • Minimum three years of experience in administration or development/fundraising
  • Directly related experience planning, organizing and coordinating small to large scale events
  • Broad knowledge of the principles of fundraising, including major gift and annual fund processes
  • Strong experience with facilities and events coordination for a high volume of meetings, events and classroom bookings within tight and conflicting deadlines
  • Demonstrated experience writing and editing itineraries, programs and marketing materials
  • Experience recruiting, training and supervising volunteers
  • Superior customer service skills
  • Demonstrated strong organizational skills and the ability to manage competing deadlines and priorities
  • Experience working in a customer relations management (CRM) database, including running reports
  • Excellent communication skills both verbal and written
  • Strong interpersonal skills and ability to build relationships with a variety of stakeholders
  • High degree of personal accountability, professionalism and ability to manage con?dentiality
  • Ability to work collaboratively as well as independently with little supervision
  • Excellent attention to detail
  • Proficient in Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
  • Experience working effectively in the context of diversity and inclusion
  • Available to work a schedule of alternating days/evening/weekends

Assets (Nonessential):

Understanding of/affinity for contributing to the advancement of the information field as it relates to the Faculty's fields of study

  • Familiarity working in a university or educational environment

To be successful in this role you will be:

Achievement oriented

  • Approachable
  • Organized
  • Possess a positive attitude
  • Self-directed
  • Team player

Closing Date: 08/10/2022, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 10 - $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Arts & Culture

Recruiter: Jasmin Olarte

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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