This job offer is closed.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada's leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

Our Ottawa office is currently recruiting for a full-time Junior Administrative Assistant/Receptionist to join our team on a temporary basis for 6 months.

The Junior Administrative Assistant/Receptionist will play an essential role in our office and is required to be on-site on a full-time basis. As the office gradually re-opens, responsibilities will be adjusted as needed. This position is ideal for a recent graduate from an admin program.


  • Sort, open, review, scan and upload/assign client correspondences
  • Arrange courier services as needed
  • Answer and direct calls, including monitoring office voicemails
  • Provide phone reception back-up for other offices
  • Handle incoming emails from potential clients
  • Assist with booking travel
  • Provide phone reception back-up for other offices
  • Other duties may be assigned, as required
  • Qualifications, competencies and experience.
  • Ability to communicate in both English and French would be an asset
  • Ability to demonstrate a deep understanding of professional client services and care
  • Excellent organizational skills and attention to detail
  • Excellent interpersonal skills including verbal and written communication
  • Ability to work alone and use own initiative
  • Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be

More from the employer