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DESCRIPTION

Community and Social Services

Invites applications for the position of:

Manager, Community and Social Services Finance/Deputy Treasurer

Permanent Full-Time

Hours: 35 hours per week

Start Date: As soon as possible

Location: Brockville

Salary (2022 Grid 8): $52.75 to $62.79 per hour

Position Summary:

Reporting to the Treasurer, the Manager of Community and Social Services Finance/Deputy Treasurer, will manage the efficient operation of the general accounting functions specific to Community and Social Services, Paramedic Service, and Provincial Offences.

Qualifications:

  • University degree in Commerce or Accounting and/or equivalent combination of education and experience.
  • Possession of professional accounting designation, i.e. Certified Professional Accountant (CPA).
  • Possession of a Certified Municipal Officer (CMO) designation would be an asset.
  • Possession and maintenance of a valid driver's license is required.
  • Five (5) to seven (7) years of senior progressive management experience in municipal accounting or finance.
  • Experience working within a unionized environment would be an asset.
  • Working knowledge of legislation, regulations, policies and procedures that impact municipal government financial operations.
  • Working knowledge of general ledgers, accounts payable, and accounts receivables.
  • Knowledge in the development and management of budgets, and municipal accounting; excellent mathematical skills.
  • Strong technical, research, and analytical skills to prepare and analyze complex financial reports and be able to develop efficient and effective systems and procedures.
  • Proven ability to manage and optimize financial and human resources.
  • Knowledge/familiarity of programs delivered by Community and Social Services, the Paramedic Service, and Provincial Offences, would be an asset.
  • Computer proficiency in all relevant financial information systems, word processing and spreadsheet applications.
  • Demonstrated ability to organize, set priorities, meet deadlines, and ensure the efficient operation of the finance functions.
  • Up-to-date knowledge of HST and income tax regulations
  • Excellent oral and communication skills to establish and maintain effective working relationships

Position Responsibilities:

Activity 1: Managing Financial Accounting and Reporting Functions

  • Ensures current accounting practices are implemented in compliance with provincial guidelines, performance measures, PSAB, etc.
  • Provides input and assistance to the Treasurer for the development of financial policies. As requested/required, supervises the implementation of developed/approved policies and conducts regular monitoring to identify compliance and/or provide feedback.
  • Oversees and advises the Treasurer of treasury-related services on issues.
  • Supports the Director, Chief, and Managers in adhering to approved budgets. Reviews accounting reports and initiates corrective action and/or recommends financial interventions where/when necessary.
  • Assists in the evaluation and analysis of all programs/services.
  • Assists in the monitoring and reviewing of program and service effectiveness and develops statistical summaries.
  • Prepares monthly financial reports, including year-to-date variance reports, year-end schedule reports, statements, and working papers to project and analyze year-to-date expenditures/revenues; ensures all financial activities are completed.
  • Coordinates quarterly reporting and cost sharing.
  • Monitors, tracks, and reports on capital/reserve funds.
  • Responsible for all ministerial financial reporting including monthly, quarterly, and annual reporting.
  • Participates in the provincial transfer payment service contract submissions and special initiative proposals, service contract adjustment negotiations, and various discussions with the applicable ministries to ensure funding is maximized.
  • Maintains a thorough knowledge of the concepts of financial and internal controls for the Counties.
  • Provides analysis and reports as it relates to long-range financial and strategic plans.
  • Prepares and/or supervises the preparation of year-end audit, working papers with respect to the transactions of capital funds, special projects, and reserve trust funds.
  • Assists the Treasurer with information and calculation pertinent to tax rate administration, budget and financial planning.

Activity 2: Maintaining General Accounting and Reporting Systems

  • Monitors all financial transactions for adherence to policy, procedures, and directives.
  • Maintains the accounting ledger, reporting systems and analysis with respect to all general accounting functions.
  • Coordinates the year-end process, including the preparation of the annual audited financial statements, financial information returns, and annual reports.
  • Assists in the preparation and maintenance of the departments' long-range financial plans.
  • Manages and coordinates control of departmental bank accounts, and transfers.
  • Coordinates applications, follow-up, and receipt of all grants and subsidies.
  • Maintains general ledgers and model administration.
  • Develops and maintains a relevant chart of accounts.
  • Participates in the development and maintenance of the Asset Management Plans.
  • Coordinates and assists in the development and preparation of the annual budget and ensures the collection and entry of data into the financial system is accurate.
  • Coordinates the implementation and testing of all relevant financial system upgrades.
  • Identifies and investigates any system-related issues, and coordinates resolution with IT.
  • Maintains an up-to-date knowledge of HST and Income Tax regulations and provides guidance to implementation of all relevant processes.
  • Prepares annual calculation of debt change repayments for budget purposes and ensures timely distribution for the actual payments for authorization to the accounts payable system.
  • Prepares the Financial Performance Measurement indications.
  • Manages and coordinates control of bank accounts, investments and transfers.

Activity 3: Supervision of Staff

  • Directly supervises the Community and Social Services Finance staff and Accounting Clerks.
  • Responsible for ongoing training, performance management, developing action plans for staff to address employee performance success and challenges. Motivates staff to maximize productivity, fostering a positive and cooperative work environment.
  • In conjunction with Director, Chief and/or Manager(s), develops departmental objectives and goals for staff.
  • Assesses productivity ensuring department is responsive to the needs of the organization by adjusting or re-assigning job duties, developing best practices, and/or recommending changes to staffing.
  • Conducts regular team meetings.
  • Assists with the recruitment, evaluation, discipline, and termination of staff.
  • Administers applicable Human Resources policies and procedures in conjunction with any relevant collective agreements; participates in the grievance process.
  • Ensures open communication and willingness to work with staff from other departments.
  • Supervises accounting staff in the Corporate Finance Accounting Services Department on a coverage basis.

Activity 4: Other

  • In the absence of the Treasurer, performs the statutory duties of the Municipal Treasurer under the Municipal Act, the Municipal Affairs Act, and other provincial acts and regulations, as requested/required.
  • Provides coverage and assistance as needed for fellow Managers.
  • Acts as system administrator for relevant divisional software.
  • Responsible for user security, preparation and updating of user manuals and providing staff training.
  • Responsible for the overall roll-up and updates of the applicable Asset Management Plans and long-term financial plan.
  • Attends local Treasurer Meetings, divisional manager's meetings, senior management team meetings and other ad hoc committees
  • Works collaboratively with the Manager of Accounting Services/Deputy Treasurer to support consistent, quality financial management.
  • Works collaboratively with the Manager of Accounting Services/Deputy Treasurer on special projects.
  • Works collaboratively with Managers to assess and recommend changes to support financial viability and accountability of funded services with external partners.

Working Conditions:

  • Mostly inside work in an office environment.
  • Work may involve frequent interruptions to respond to demands.
  • Hours of work per week: 35 hours.
  • Work outside of normal business hours to meet organizational needs as required. Performs transient, emergency or unplanned duties which must be considered within the intent of the position.
  • Infrequent overnight trips for training/meetings.

The above duties are representative of a typical position and are not to be considered as all-inclusive.

Applications should be marked ?Competition #CSS-22-067? and submitted online through an applicant profile by 4:00 p.m. on/before Friday, July 15, 2022 to: https://careers.leedsgrenville.com.

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA),and will be used only for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

The United Counties' of Leeds and Grenville regards its employees as the most valuable asset in the organization. All managers are responsible and accountable for ensuring that health and safety standards are incorporated into all aspects of our business. Furthermore, that facilities and resources are made available to ensure the successful execution of all required Health and Safety legislation as well as corporate policies and procedures are adhered to.

Applicants are required, in advance to make an accommodation request known to Human Resources by contacting the department at 1-800-770-2170 extension 2308 or TTY-1-800-539-8685. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.

Education Bachelor's Degree Experience 5 - 7 years

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