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Administrative Assistant for COMPANY LivingWell Apartments Ottawa

***IMPORTANT NOTE: This job posting is for the COMPANY LivingWell Apartments Ottawa.

You have a positive can-do attitude. You are organized, reliable, detailed orientated. We would love you to take part in the management of our commercial and residential properties.

Please see below if these are tasks you are interested in performing.

Bookkeeping:

  • Bookkeeping, bank reconciliations, and data entry.
  • Collecting and entering deposits, sending rent receipts.
  • Reviewing and maintaining monthly rent roll for accuracy and billing.

Services to tenants:

  • Answering phones and e-mails.
  • Communicating with tenants by telephone, by mail, and in-person to address their requests, resolve problems, and build goodwill to preserve tenant satisfaction with the property and ensure that tenants observe and fully understand the building operating policies.
  • Obtaining pricing, quotes and scheduling work orders.

Sales/Leasing:

  • Advertising vacancies and finding new tenants.
  • Travelling to property sites when needed.
  • Preparing Lease agreement and required documentation.
  • Ensuring unit is ready for move-in. (schedule work, cleaners, if needed)

Administrative work:

  • Maintaining reports of up-to-date insurance certificates for all tenants/ buildings.
  • Maintaining accurate lease information & preparing rental notices.
  • Working with Yardi, Excel and MS Office.

Requirements:

  • Experience doing basic accounting.
  • Clear and professional oral and written communication.
  • Attention to detail.
  • Ability to learn quickly.
  • Organized.
  • Has a vehicle.

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