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Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Tech Svc Library Asst 3 (Gr6)

Job Title

Scholarly Communications Assistant


UBC Library | Digital Initiatives | CIRcle

Compensation Range

3,881.00 - $4,082.00 CAD Monthly

Posting End Date

July 3, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Summary

Assists in the promotion and provision of open scholarship services to the UBC community. Supports services provided by the Scholarly Communications and Copyright Office and the cIRcle Office by identifying open access materials for developing open educational resources (OERs), supporting the University's open access and publishing funds, responding to copyright questions, supporting the Library's open publishing program, and creating and managing digital records in cIRcle.

Organizational Status

Works independently under the broad direction of the Scholarly Communications Librarians and Digital Repository Librarians in consultation with the Head of Digital Programs and Services. Reports to the Open Education and Scholarly Communications Librarian. Works in close collaboration with the Centre for Teaching, Learning and Technology (CTLT), and with other library units.

Work Performed

Supports faculty projects in the development of open access resources via content loading and styling, using various publishing tools such as Pressbooks, Open Journal Systems and other platforms.

Ensures resource findability and archiving by ensuring accurate metadata entries in aggregators (e.g. UBC OER Collection, Merlot) and inclusion in open access repositories (e.g. cIRcle, OER Commons) as appropriate.

Discovers and curates open education resources and projects as assigned by librarians.

Maintains toolkits, guides, tutorials, and web content, and assists in developing new tools in support of open scholarship services.

Answers copyright questions and triage questions for librarians as appropriate.

Coordinates the copyright clearance process for OER projects, including searching and verifying source information, identifying and locating right holders, communicating with rights holder and requesting clearance.

Liaises with vendors, troubleshoots and investigates issues related to publishing tools such as Pressbooks, Open Journal Systems, and other platforms.

Creates new digital records in DSpace (cIRcle's open source repository software), using single submission or batch import workflows. Ensures that materials are uploaded to the appropriate cIRcle collections together with related licenses.

Standardizes, performs quality control, and enhances existing digital records in cIRcle DSpace in order to facilitate record discovery, aggregation, and use in multiple discovery spaces including Open Collections.

Organizes and supports delivery of scholarly communications and copyright workshops and events, including Open Access Week, Fair Dealing Week, Open Education Week, and others.

Supports University-wide scholarly publication funds by collating applications for adjudication committee, distributing to committee members, and tracking awards distribution. Liaises with Library and central finance as necessary.

Organizes, collates, and reports assessment data, including instruction, consultation, and project engagement, for the Scholarly Communications and Copyright Office.

Identifies ways to promote and market open scholarship services to the University community, and liaises with Library Communications as necessary.

Serves on and reports to appropriate Library committees and working groups.

Performs other related duties as assigned.

Consequence of Error/Judgement

Works independently under broad direction. Work is of an advanced technical and/or analytical nature, which requires an advanced level of judgement, as well as a high level of interpersonal and communication skills. Work is performed in accordance with broadly established policies and practices, with limited opportunities for standardized solutions. Judgement is required to determine how best to proceed in a variety of complex situations. Competing deadlines and overlapping requests require ongoing prioritization. Inconsistencies or suggestions of favouritism would reflect poorly on the Library. Failure to respond in a timely and appropriate manner to requests from Library staff or the campus community could affect users' perceptions of the Library.

Supervision Received

This position is accountable to, and receives direction from the Open Education and Scholarly Communications Librarian who also works on annual performance planning with this position in consultation with the Head, Digital Programs and Services.

Supervision Given


Minimum Qualifications

High School graduation, plus two year Library Technician diploma, plus three years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications

Experience in coordinating networked information, preferably in complex multi-disciplinary research libraries. Knowledge and basic understanding of the fundamentals of copyright and licensing issues. Ability to effectively use online office tools (email, word processing, spreadsheet and database applications) and web editing tools at an advanced level. Demonstrated experience with content management systems preferred. Knowledge of open educational resources preferred. Effective oral and written communication, interpersonal, organizational and public service skills. Ability to train staff and to deliver effective presentations and workshops. Ability to effectively resolve client and staff complaints tactfully and by exercising sound judgement. Ability to develop and maintain cooperative and productive working relationships. Ability to analyze and solve problems. Ability to prioritize work, manage multiple projects flexibly, work effectively under pressure, and meet deadlines. Ability to work independently and in a team environment. Ability to maintain accuracy and attention to detail.

Efficient operation of all procedures related to this position. Ability to effectively communicate with users and Library employees about services, policies, procedures, and related issues. Courteous service to users and contributors. Effective liaison with CTLT. Sound judgement in the assignment and completion of work priorities. Willingness to engage, participate and take a leadership role in Library projects and committees. Good working relationships with employees throughout the Library, and with members of the campus community.

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