The Specialist, Project Management is responsible for providing planning, scheduling and organizing tools (plans and report structure), best practices and training to the members of the Marketing Department to align the way we approach projects and how / where to save and access files and information. An expert on the Firm’s collaboration and marketing tools, this role develops efforts for increasing collaboration inside the team and firm wide.
In some cases, the Specialist leads large projects and ensures project goals are met and are in accordance with business requirements. The Specialist participates in stakeholder meetings and coordinates and reports on deadlines, progress and status for various projects.
This role requires a team player who can manage large, cross-functional projects and competing priorities, and engage with lots of different people, while adhering to the highest levels of quality standards and operational procedures. The key set of skills needed to be successful in this role are strong communication, organization and technical skills, coupled with a client-focused approach.
For project coordination, the Specialist, for large projects, maintains project plans, calendars and documentation; participates in planning discussions with stakeholders; allocates resources; tracks project progress; schedules meetings; reports on status; assesses risk; and keeps projects on target. Projects may include, but are not limited to, legal directory and award submissions; newsletters and guides; website and intranet updates; and various database and new technology implementations. This role connects the dots between the Firm’s business development and communications efforts to ensure alignment amongst the team.
For operations, the Specialist liaises with other departments, as well as outside agencies and vendors, involving usage and improvements to the marketing stack, including facilitating training and identifying best practices to drive usage, performance and upgrades. This role participates in the evaluation and adoption of new technologies, as well as, configuration, testing, deployment and maintenance. The Specialist recommends enhancements to our marketing technology stack to increase collaboration.
For communications, the Specialist, working with various members of the team, ensures the posting of communication content on social media, databases, website and intranet. The role organizes the scheduling, drafting, updating and publishing of marketing materials, which may include biographies, announcements and practice content, and ensures consistency in the overall messaging. The Specialist tracks media and ranking metrics and provides analyses.
For business development, the Specialist aids the team in creating and enhancing matter and contact lists and, as appropriate, pitch material. The role participates in the directory and awards submission process and develops best practices for engaging and communicating with client, practice and law firm teams to create a robust database of information.
Education: The position requires a Bachelor’s degree in a related field of study or an equivalent combination of education and experience. Degrees in fields where there is significant writing involved is a plus. Project management certification is an asset.
Experience: The position requires a minimum of three years of relevant experience, preferably within a law firm, other professional services environment, or partnership.
Knowledge, Skills and Capabilities:
- Advanced technological skills with the Microsoft suite of products (Word, Excel, PowerPoint, OneNote, SharePoint, Outlook). Working knowledge of NetDocuments, Monday.com, Foundation Firm Intelligence, InterAction and Sitecore (or similar software) is beneficial.
- Demonstrated proficiency in working with content management systems, Google analytics and email marketing tools.
- A highly organized and self-directed approach to work with a track record of managing multiple projects simultaneously. Ability to manage up. Impeccable attention to detail.
- Excellent written and verbal communication skills with demonstrated ability to articulate and present ideas and topics to key stakeholders.
- Strong interpersonal skills, including the ability to collaborate, build rapport and work effectively with people at all levels to create consensus-based support for deliverables and processes.
- Ability to maintain professional composure in high-pressure situations.
- Strong analytical and problem-solving skills combined with sound judgment.
To apply to the Toronto office, qualified candidates are invited to email their cover letter and resumé in confidence to Robyn Hayes, Generalist, Human Resources at Via Isarta.
If you require accommodation in Toronto at any time during the recruitment process, please contact Robyn Hayes, Generalist, Human Resources at Via Isarta or 416.367.7910.
To apply to the Montréal office, you are invited to email your resumé and cover letter in confidence to Amélie Daigle, Human Resources Business Partner at Via Isarta.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is an equal opportunity employer and is committed to providing a diverse and inclusive work environment.