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Clerical Assistant Communications

Primary Purpose: This position will provide confidential and high-level communications support to the pewaseskwan team. The position will be instrumental in providing communication and writing support to allow the team to function effectively.

Nature of Work: Reporting to the Communications Officer and the waniska Research Manager, this position interacts with a diverse group of individuals including faculty, students, staff and the public including Indigenous community members, Elders and Knowledge Holders. The incumbent works in a fast-paced, complex office setting, dealing with competing deadlines, multi-tasking, multi-directional high stakes communication in a highly confidential and nuanced environment faced with constant change and enhancement. Establishing and maintaining deep relationships that support exceptional collaboration and problem solving, and the ability to exercise professional judgment to make recommendations and decisions, with confidence, regarding issues or special assignments, is essential for success in this complex position. Considerable discretion is a requirement as this position is privy to, and handles, highly sensitive and at times confidential information. Full discretionary decision-making is often required, and judgment is used to determine the appropriate guidance and processes. Impact of error is high as the position is responsible to ensure day-to-day work is completed accurately and information provided to others, both on and off campus, is correct. The incumbent will be required to work in a complex and ever-changing environment, and adapt to shifting priorities and timelines and frequent interruptions.

The successful candidate will contribute to a positive, diverse and inclusive work and learning environment by actively engaging in mentoring, self-awareness learning opportunities, relationship building and communication.

Typical Duties

  • Effectively represent pewaseskwan in all contacts, ensuring the appropriate level of professionalism, tone and interest are projected, dealing with issues and concerns, solving or referring problems as they arise.
  • Draft grant proposals and supporting documents based on the funding requirements of the organization.
  • Edit grant proposals, letters, ethics applications, academic manuscripts, newsletters and other written material.
  • Prepare presentations, newsletters and reports.
  • Write articles and press releases, content for websites, event programs and other material as needed.
  • Assist with event organization.
  • Ensure a high degree of accuracy, consistency and clarity in the messaging both linguistically and visually in the communications for pewaseskwan.
  • Study and understand the history, structure, objectives and programs of the organization.
  • Oversee website development and maintenance.
  • Administer social media accounts.

Abilities

  • Strong and effective writing, editing and research skills.
  • Work effectively in informal and formal teams with people from diverse communities, cultures and perspectives.
  • Interact collaboratively with senior leaders within the College, senior administrators and other campus units, as well as diverse Indigenous organizations, communities, Elders/Knowledge Holders, leaders, and community members in identifying issues, solving problems and making decisions.
  • Promote reconciliation, cultural safety and responsiveness, and ?working in a good way?.
  • Build and nurture relationships with diverse Indigenous organizations, communities, Elders/Knowledge Holders, leaders, and community members, primarily in Saskatchewan but also nationally and internationally, as well as with researchers within the College, the university, the health authorities, to enable high-quality, innovative, culturally responsive, community-engaged research that benefits First Nations peoples, as well as Métis and Inuit.
  • Ensure priorities and deadlines are met and correspondence is handled accurately, efficiently, professionally and confidentially.
  • Use judgment, confidentiality and discretion to handle sensitive issues.
  • Prepare, gather and relay confidential information and material on a regular basis

This position interacts with and responds to requests from internal and external stakeholders including Indigenous community members, Elders and Knowledge Holders while also acting as a resource for faculty, students and staff. Sometimes the nature of the work involves participating in cultural ceremony and practices, including sharing circles and listening to opening and closing prayers. All work is to be completed in accordance with College and University processes and policies. All other duties as assigned.

Qualifications

Education: Completion of a two-year Communications or Journalism Diploma is required. A Bachelor of Journalism or other relevant degree is preferred. A combination of education and experience may be considered.

Experience:

  • A minimum of four years of experience in journalism, communications, marketing, publishing or editing.
  • A high level of proficiency with Microsoft Office Suite (primarily Outlook) and PDF editing skill is required.
  • Ability to use Adobe Suite is an asset.
  • Photography and broadcasting skills are an asset.
  • High attention to detail is required.
  • Ability to easily adapt and respond to change is required.
  • Willingness to embrace personal growth.
  • Experience working and collaborating in diverse and inclusive settings is required.
  • Potential candidates will preferably identify as Indigenous or must have Indigenous lived experience, and a proven record of accomplishment of working well with Indigenous people.

Department: College of Medicine - DnOffce

Status: Term 24 months with the possibility of extension

Employment Group: CUPE 1975

Shift: Monday-Friday; 8:00am - 4:30pm

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $27.35 - 36.86 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Operational Services

Salary Phase/Band: Phase 5

Posted Date: 4/27/2022

Closing Date: 5/31/2022

Number of Openings: 1

Work Location: May be eligible for hybrid/remote work under the terms of USask's Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Not Applicable

Driver's License and Abstract Check: Not Applicable

Education/Credential Verification: Not Applicable

Vulnerable Sector Check: Not Applicable

Please review the University of Saskatchewan's Health and safety requirements for faculty, staff and students in consideration of the COVID-19 pandemic.

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

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